Summer School Plans for SLP’s [Complete Guide 2020]

Hi there! If you’re new to my site, I’m Kayla. I typically post themed activities for SLP’s in the trenches, but today we’re diving in with some summer school plans for SLP’s!

I started this site in early March to help get myself organized.

Can you even believe that it’s mid-June? My car’s rear window still has “Hoppy Easter” etched into the dust.

The year is flying by and clearly I need a car wash!

Today my goal is to get you all set up for your summer school caseload. Let’s make it as painless as possible!

Summer School Plans for SLP’s | Table of Contents:

  1. What topics to cover?
  2. Documentation and data
  3. Scheduling [teletherapy tips]
  4. Making it fun!
  5. Progress Note Template

ESY Plans | What topics are you going to cover?

I’m from New Hampshire. Out here our summer school runs anywhere from 4 to 6 weeks depending on the needs of the child.

They say to “write what you know,” so I’ve organized materials for six themes that will take you all the way through your extended school year.

The first FREEBIE is a download with links to activities for each theme.

You should be able to find something for almost your entire caseload (kindergarten to middle school) each week.

Download a pretty PDF with active links here or check out the links below:

Download the PDF for active links, or check out the links below!

Documentation and Data

As you know, there is more to the job than fun activities and playing with kids. There’s also an accountability factor, so documentation definitely should be part of your summer school planning.

Now that you know what you’re going to talk about, let’s think about how you’ll document therapy and collect data.

I love to make data sheets, so I have a couple for you to try. Since it is a 6 week period, I’d pick one and run with it. You can always switch it up at the start of the school year.

For my spreadsheet-loving SLP’s

Last year I showed my SOAP note template to the other SLP on my team and she just about had an aneurism. So clearly this one isn’t for everyone.

However, if you’re a nerd who loves spreadsheets, you might just love this!

Basically, I write my SOAP notes into a google sheet. The benefit of this is that there’s one excel spreadsheet to type into all day. However, the downside is that you have to remember to select “control” when you want a new line. Womp womp…

That being said, I got really used to it and it made my notes pretty descriptive. I also completely “cheated” and would copy and paste the same note into various group-member’s lines to save time.

At the end of the 6 weeks, you can “sort” your students by their name and see exactly what you covered this summer.

I’ve also included a link to another option that lets you separate out your students into different tabs (just duplicate the entire sheet and rename it with the client initials).

Quick Paper SOAP Notes

I am obsessed with anything that makes my life simpler. This form certainly does that.

Each of the columns shows one day of service and any data collected for each long term goal (LTG).

Each sheet has five days, which isn’t ideal for your ESY schedule, but might be for your school year. If you’re a bit of a perfectionist, you can delete two columns and print out two data sheets per student with three columns each.

I love the 4-point rating scale for attention and participation.

I also like the simple assessment – based on today’s performance, are they on track or not? In the summer, our goal is maintaining skills, so that “assessment” piece is important to note.

I like to add any activities I did or plans for next time in the comments section.

Documentation Downloads

Google Sheets Documentation

Google Docs – Printed Vertical SOAP Notes

Scheduling [teletherapy tips]

I hate scheduling. It’s not my forte – I don’t have the brain capacity for it.

When remote learning hit, I used my Google Calendar to make appointments and had families sign up using the student’s initials. It was pretty awesome (wait a minute… can I do this with case managers at the start of the school year?!)

Families need to be given options, but not too many. If you’re having a back and forth about scheduling, offer two time slots.

One of the biggest barriers to teletherapy is absenteeism. We all experienced no-shows as the school year was ending.

How can we get our students to show up?

Here are a couple of options that helped me.

If your district has it, use a system like Remind or Classdojo to get in touch with the family.

If you don’t want to get a Google Voice number (check with your school admins about this), you might want to consider texting the parents using your work email.

I also recommend using a Gmail template and the “Schedule Email” function to schedule reminder emails for the entire summer-school term in less than an hour.

Some families need a reminder the day before and the morning prior to the session. While you can set this up using the google event invite, I found that a personal email worked a little bit better.

Make it fun!

Our students are burnt out. We’re burnt out. The only survival strategy is to have a little fun.

Choose to laugh with your students. Laughing increases your happy neurotransmitters, so find opportunities to let out a giggle.

Is it the last day of the week? Monday? The end of your session? Pump your fists and do a little dance. Make up a little song (as an example, we sing “It’s Friday, It’s Friday!” on Fridays – thanks to a fabulous School Psych who taught me that!)

Use funny videos and engage with your student’s interests.

Go ahead and give your student some choices, would you like to do _____, _______, or _______ today?

Is your little wiggler wiggling away? Start to slide out of your chair and yell “Help! I need you to say the password or the desk monster will get me!!” (Your middle schoolers will HATE this, K-4th will LOVE it, 5th graders will pretend to hate it but secretly love it).

What we do is serious, but how we do it doesn’t have to be!

Remember this golden rule: “If you’re not having fun, neither are they …” – source unknown *

*I didn’t come up with this, but I couldn’t find a source. A quick google search brought me to this book: Successful Teaching: Practical Ideas and Enabling Questions. If you know the source, please let me know!

Summer School Progress Note [template]

Would you rather write progress reports or head to the beach?

Silly question… Obviously the beach!

Use this template to quickly write up your progress reports for your summer school caseload. I recommend writing them up in a google doc. You don’t have to wait for the last week of services to get them drafted!

You can draft literally everything except for the percentages from the start of week 1! Take a few minutes every week to chip away at these and save yourself time later.

This graphic organizer should help you to come up with a paragraph for each goal you target. Good luck!

Background Information

This summer, STUDENT participated in speech/language therapy sessions in person/via teletherapy for X minutes weekly.

What did they work on?

He/She practiced…

  • articulating sounds (e.g., / /, / /)
  • formulating sentences
  • conjugating past-tense verbs
  • inferencing
  • answering wh-questions
  • etc.
  • articulating sounds (e.g., / /, / /)
  • formulating sentences
  • conjugating past-tense verbs
  • inferencing
  • answering wh-questions
  • etc.

How did they work on it?

What types of activities did you do with the student?

  • during drill-based play (e.g., saying their target sound for each turn of a game)
  • drill (e.g., flashcards)
  • narrative discourse (e.g., discussing a story read during the lesson)
  • worksheets
  • auditory bombardment (e.g., frequently repeating the linguistic target throughout the session or for a specified time)

How did it go?

This is where you include your objective information. Don’t forget to include any prompting you’re providing.

Here are some examples:

  • STUDENT produced /k/ at the start of words with an average of 77% accuracy (60% on July 5th, 77% on July 12th, 80% on July 22nd) independently.
  • STUDENT required verbal and visual supports to formulate compound sentences with coordinating conjunctions with 77% accuracy (60% on July 5th, 77% on July 12th, 80% on July 22nd)

Are you hating me because I have three data points in a 6 week period? If you’re more focused on therapy than measurement, I think it’s OK to report a range of prompting, especially for summer school. What do you think?

Make sure you operationally define your minimum, moderate, and maximal prompting terms. There are lots of different opinions, like this one and this one. Personally, I use this calculation cheatsheet by Shannon at Speechy Musings and use her ranges.

How are they doing on their goal?

In my experience, the expectation for summer school is “skill maintenance.” I like to make sure to say if the student “maintained” the skills. Here are some example comments.

  • IF THEY MAINTAINED: STUDENT maintained their _______ skills this summer.
  • IF THEY PROGRESSED: STUDENT improved their accuracy _____ing from ___% to ___% this summer.
  • IF THEY REGRESSED: (focus on what they can do) STUDENT _______ed with ___% accuracy (e.g., Joey produced /l/ at the start of words with 50% accuracy)

Wrap-up Message

I like to end my summer-school progress notes with a send-off message.

  • It was a pleasure to work with STUDENT and their family!
  • Have a fantastic break before school starts!
  • Have an awesome August!
  • STUDENT worked hard this summer and should be proud of his/her accomplishments.

Have a Fantastic Week

There’s lots of support out there for teachers working on ESY. I wanted to provide summer school plans for SLP’s.

I hope this helps you! I also found some related resources, like this TPT roundup from The Dabbling Speechie and these summer activities from Speech Therapy Talk.

We’ll be back to themed therapy next Saturday!

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